Administrative AssistantFull-Time

Work Location: 3010 Thornhill St, Morden, Manitoba R6M 1A2 (On site)

Terms of Employment: Permanent, Full-time (30 to 40 hours per week)

Wage: $24.50 per hour

Language of Work: English

• Coordinate the flow of information within the team: Coordinate daily administrative communication and ensure smooth information flow among front desk, housekeeping, maintenance, and management.

• Open and distribute mail and other materials: Open and distribute incoming regular mail, billing statements, courier parcels, and other office materials.

• Determine and establish office procedures and routines: Determine, establish, and maintain standardized daily back-office clerical procedures and administrative routines.

• Schedule and confirm appointments: Schedule and confirm appointments with vendors, maintenance contractors, inspectors, and business contacts.

• Answer telephone and relay telephone calls and messages: Answer incoming office telephone lines, handle routine administrative inquiries, and relay telephone calls and messages to management.

• Answer electronic enquiries: Monitor the office email inbox and respond promptly to electronic enquiries from corporate clients, vendors, and general contacts.

• Compile data, statistics and other information: Compile, verify, and summarize operational data, occupancy statistics, and daily hotel summary reports for management review.

• Order office supplies and maintain inventory: Track office supply levels, order office supplies, and maintain accurate inventory records.

• Greet office visitors, vendors, and contractors, ascertain the nature of business, and direct them to appropriate contacts or service areas.

• Set up and maintain manual and computerized information filing systems: Set up and maintain manual and computerized information filing systems for invoices, contracts, and administrative records.

• Type and proofread correspondence, forms and other documents: Draft, type, and proofread routine business correspondence, internal forms, and other administrative documents.

• Perform data entry: Perform accurate data entry of daily operational logs, invoices, and administrative records into computer systems.

• Maintain and manage digital database: Maintain, update, and manage digital databases containing vendor records, corporate billing accounts, and office logs.

• Perform basic bookkeeping tasks: Perform basic bookkeeping tasks, including reviewing and balancing daily transactions pertaining to cash, cheques, direct bill/receivable accounts, and accounts payable invoices, as well as reconciling routine billing discrepancies.

Experience and Specialization:

• Education: Secondary (high) school graduation certificate

• Experience: 2 year to less than 3 years of experience in administrative or clerical work

• Computer and technology knowledge: MS Excel, MS Outlook, MS Windows, MS Word

Work Conditions and Physical Capabilities:

• Ability to work independently

• Tight deadlines

• Attention to detail

• Repetitive tasks

Additional Information Required from Applicants:

• References attesting experience

• Highest level of education and name of institution where it was completed